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Problem/Working Conditions
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Nature of the Risk
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Control Measures
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Initial Risk Level
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Residual Risk Level
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Keeping the Workplace Clean & PPE
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Staff & Visitor PPE
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Possible Infection contamination if PPE not available or not used/worn correctly
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- Hand washing facilities and hand sanitiser will be available throughout the salon and used by staff, clients and visitors.
- Whilst not mandatory clients are to be encouraged to wear face masks during their visit and there will be masks made available for those who do not have their own.
- Staff to wear face visors covering the nose, mouth and eyes (and will only remove when on a break) these will be cleaned regularly during the day. Each member of staff will also be provided with two reusable face masks with filters which the member of staff will wash at 60 degrees after each use.
- Staff are to wear disposable gloves and aprons which will be changed between each client and the used ones disposed of after use.
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4
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2
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Tools & Equipment
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Possibility of infection transmission if coming into contact with multiple people or without sufficient sterilisation.
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- All salon staff are Barbicide and Barbicide Covid-19 certified.
- The management have also completed health and safety, Covid-19 and back to work plan by Monroe Beauty training academy
- Tools will be cleaned and sterilized after each client.
- Barbicide jars are used for immersive disinfecting.
- An autoclave will be used for sterilisation.
- Tools will not be shared between staff members.
- There will be sufficient tools in order to rotate clean and sterilise between each client and at the end of the day.
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4
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2
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Towels, couch & desk rolls
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Possibility of infection transmission if coming into contact with multiple people or without sufficient washing or disposing correctly
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- There will be no towels in use on the nail desks -only paper desk rolls.
- Towels on beds in the treatment rooms will also have couch roll but will be replaced between each client and washed at 60 degrees.
- Couch roll, desk rolls will be replaced between each client and disposed of in a safe responsible manner (pedal bins with bin liners are available throughout the salon)
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4
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3
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Work Surfaces
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Possibility of infection transmission if surfaces are not regularly cleaned down
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- Each therapist will be responsible for cleaning their own workstations after each client
- There will be no sharing of workstations
- After use each therapist is responsible for cleaning the surfaces in the treatment room they have used including door handles etc
- Signage displayed in salon for reminders of regular hand washing technique and coughing/sneezing etiquette.
- Compulsory sanitising on entering the salon
- New disposable gloves to worn for each client and each different treatment and/or increased frequency of handwashing or hand sanitising.
- Frequent disinfection of work surfaces
- It is intended to have internal doors kept open however if not possible then therapist is responsible for cleaning after room been used.
- Gloves to be used when handling the telephones and computer and to be changed after doing so and especially when then going on to treat a client.
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3
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2
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Reception Area
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- The internal waiting area is closed and chairs/bench removed
- Only 1 member of staff and their client allowed at the reception desk e.g. whilst processing payment.
- Staff and clients waiting to do so by observing social distancing
- Access to the phone, till, computer will be by staff only
- Hand sanitiser available
- No retail goods, testers etc will be available during the COVID-19 pandemic
- All magazines, price lists etc to be removed.
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3
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2
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Salon Floor & Treatment Rooms
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- Floor markings to maintain social distancing
- Staff to wear visors at all times
- Visors to be cleaned and sanitised regularly and not to be shared.
- Staff to wear aprons which will be changed after every client
- Staff to wear gloves which will be changed after each client and after handling phone, computer, money etc.
- Aprons and Gloves to be disposed of in safe manner.
- All open bins have been replaced with larger pedal bins that will have bin liners
- Fresh towels, couch roll or desk roll for each client
- Treatment room hand towels will be replaced by disposable paper towels.
- Pedal bin (lined) in each treatment room to ensure safe disposal of single use paper products and tools.
- Tools will not be shared between staff and to be cleaned and sterilised between each client.
- Chairs and workstations to be cleaned after each client and before inviting next client into the salon
- No reading material
- Salon has been reconfigured to allow 2 metre social distancing between workstations.
- Product and equipment will be prepared in advance to minimise movement to communal working areas
- Clients will not be allowed to handle products.
- Nail fobs will be shown by the therapist and if they come into contact with a client will be cleaned and sanitised before replacing back on their hook.
- All appointment times now include cleaning times for frequent cleaning of work areas and tools
- Staff will change their clothing choices daily and will launder immediately after use.
- Those staff that use public transport will not travel to work in their uniform
- Tissues and hand sanitiser will be available throughout the salon and treatment rooms
- Toilets will be cleaned after each client/staff member, paper towels will be available instead of hand towels.
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4
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2
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Kitchen/Common Room
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- Only 2 staff members in break room at any one time maintaining social distancing
- Encourage breaks outside if weather permits
- Laundry to be kept in bin, covered and washed at 60 degrees when sufficient for a load.
- Surfaces to be cleaned after each visit
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4
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2
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Social Distancing
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Volume of Staff
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High Risk of transmission between staff gathered in workplace
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- The team will attempt to maintain 2 metre distancing guidelines in and surrounding the salon
- Staff will wear visors
- Only 2 staff in break room and maintaining social distancing
- Only 1 member of staff at any one time at the reception desk
- No member of staff displaying any of the COVID symptoms will be allowed on the premises.
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5
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3
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Number of Clients
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High risk of transmission if a high volume of traffic is not controlled or reduced.
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- All clients to be issued with COVID questionnaire - refusal to complete will result in treatments not being carried out
- Appointments will be pre booked only (no walk ins)
- Floor markings to maintain social distancing
- Signage encouraging and explaining operating procedures throughout the salon and in salon window
- Opening strategy for the clients to adhere to have been posted on our website and social media.
- One way system has been introduced to aid in social distancing and to avoid possible bottle necks
- Bags will be provided for clients to place their coats etc in and these will remain with the client throughout their visit and be taken home with them
- No waiting inside the salon
- Treatments will be on a 1:1 basis (i.e. no sharing of clients).
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5
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3
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Handling of goods, merchandise, and other materials
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Handling of professional use and retail products
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Surface transmission with high amount of contact from multiple people
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- Retail products have been removed from the shelves and placed in locked cabinets so will only be accessed by staff members.
- Please don’t touch signs will be visible on the professional use shelves
- Encouraged increase handwashing with more facilities and hand sanitiser
- Hand sanitiser available through the salon
- Gloves to be worn by staff when handling goods
- All professional use product bottles will be wiped down with disinfectant after each use
- All staff will clean and sterilise sufficiently between each client and at the end of the day
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4
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2
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Emergency situations/illness
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Fire, accident
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Clients or staff may need assistance or medical attention in the event of an emergency which involves risk of contact contamination
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- People involved in the assistance to others during an emergency do not have to stay 2 metre apart BUT must pay attention to sanitisation measures immediately afterwards including washing hands
- Anyone (staff member or client) presenting symptoms of a cough or temperature will be sent home
- We will retain records for 21 days of all clients attending the salon
- Any cases that involve suspected exposure of Covid-19 from the workplace resulting in hospitalisation will be reported to RIDDOR
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Ventilation
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Comfortable working conditions still must apply
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Poor ventilation may cause increase risk of infection
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- Whenever possible the salon door will remain open to aid flow of air through the salon
- There are no opening windows in the salon
- There are no opening windows in the treatment rooms so where possible the doors will remain open (subject to client’s permission)
- The back door will be ajar and securely locked down (for security) to aid air flow
- Windows in the kitchen will be opened
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Surrounding areas
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Client Queuing
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Queuing outside too closely
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- Distancing rules for outside will be communicated to clients waiting to be allowed into the salon
- Signage for outside distancing rules will be displayed
- Clients will be asked to turn up for their appointment on time and alone to assist in reducing overcrowding
- Their therapist will communicate with the client an appropriate time to enter the salon
- A one-way system will be put in place to assist in social distancing.
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Refreshments
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Food and Drink
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High risk of infection if drinking/eating utensils are shared and not washed thoroughly
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- Clients will only be offered water in a disposable cup. After use it will be disposed of in a lined pedal bin
- Staff are encouraged to bring their own food containers and bottles and keep separate or dispose of when finished.
- If any crockery or kitchen utensils are used (by staff only) they will be submerged in boiling water for a minimum 15 minutes and then washed and left to air dry at the end of the day
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Disposal of single use waste
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Risk of infection if disposal of single use items not disposed of safely
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- No touch pedal bins are located throughout the salon and treatment rooms.
- All bins will be lined
- At the end of the day they will be emptied (gloves to be worn) directly into the sealed waste skip outside and the bins will be wiped clean.
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